One screen shows who's booked, who needs a nudge, and how long you've got — so no team loses a season over a hotel room.
Works in any browser · Installs to your home screen · No card required
Stay-to-Play rules mean every athlete books through the official block — and programs get pulled from the schedule when they come up short. Coordinators track it across four group chats and a spreadsheet, hoping nobody forgets.
“We were three rooms short the night before the deadline and I found out from a group text at 11pm.”— every travel coordinator, once
Upload a CSV, or share one link and let each family add their own athlete. Families set their own reminder consent — nothing is ever sent without it.
Enter your hotel block, how many rooms the team owes, and the cutoff. BidScout does the deadline math and shows one status: compliant, at risk, or short.
Every pending family gets a reminder written for them, with a link straight to the official booking portal. You tap send from your own phone.
Your whole picture lives on one board instead of four group chats and a spreadsheet — so nothing slips while you're running a warm-up mat.
Every bid you're chasing — Varsity, JAMZ, open events — tracked as one standardized number. Each figure is labeled with where it came from: entered by you, or confirmed against the event's own posting.
Track your program's rooms against each official block and its deadline. Green is stable, amber is thinning, red needs you now.
BidScout drafts each reminder with that family's official booking link; you send it from your own phone. Reminders only go to families who opted in, and BidScout never books on anyone's behalf.
You own travel and housing for the program. BidScout replaces four group chats and a spreadsheet with one screen — so you're the reason the team competes, not the reason it didn't.
You run the program's championship path. Protect it: no compliance fire drills, no surprise DQ, and a read-only status link that answers "are we okay?" without a single text.
It opens like an app — full screen, one tap, already signed in. Takes about ten seconds and works on any phone.
We're onboarding the first programs by hand before championship season. Load your roster, track your first block, and help shape what gets built next.
No card required · Onboarding takes about 10 minutes · Add it to your home screen